Publications Information for Authors
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PROCEEDINGS OF THE ROYAL SOCIETY OF VICTORIA
Editorial Board
Honorary Editor Dr. Mary Familari Associate Editors Dr. David Churchill Dr. Doug McCann Dr. Diane Lightfoot Dr. Mark Williams Dr. Bill Birch Prof. Chris Wilson Assoc. Prof. Bernie Joyce Dr. Thomas Darragh Dr. Jeremy Joseph Managing Editor: Ms. Anne Morton
INSTRUCTIONS FOR AUTHORS
Papers considered for publication may be: Reviews, Reports of experimental or descriptive research, or Short Communications. Length of papers may vary but Short Communications should not exceed 1500 words. When an author submits a manuscript for consideration, it is assumed that it has never been published nor is it under consideration for publication elsewhere.
SUBMISSION
For the review process an electronic copy (.doc, .docx or .rtf) of the manuscript with individual files for tables and figures should be submitted to the Managing Editor by email ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) and cc to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
For very large files, see ‘ADDITIONAL NOTES’ below.
In the letter to the Editor, provide the names and addresses (postal and email) of all authors listed on the manuscript. In addition, please provide names, addresses and email addresses of three persons not directly associated with the work and outside the author’s institution, who could act as referees. For all papers, the final presentation of manuscript should be in electronic format.
Please ensure all materials submitted are clearly identified. All filenames should include the corresponding author’s surname and initials. For initial submission, please use the following format for filenames: SmithJI-Text.doc, SmithJI-Fig01.jpg etc., SmithJI-Table01.doc etc.
FORMAT
All manuscripts should be written in clear and concise English. Use double spacing throughout; leave 30 mm margins around the text; number all pages. All measurements are to be expressed in SI units (eg µm, mm, m, km) and standard symbols and abbreviations used. Note, Ma refers to a date (eg 25Ma) not a time interval, which is written as 25 million years. When a number does not refer to a measurement it should be spelt out except when it is greater than nine. Wherever possible fractions should be written in the form x/y.
Geological papers must follow the Australian Code of Stratigraphic Nomenclature and should cite geological maps in the text with italics for the 1:63 360 series and full caps for the 1:250 000 series. New stratigraphic names should be registered with the Geoscience Australia (GA) Australian Stratigraphic Names Database. The GA website “How to define a lithostratigraphic unit” (http://www.ga.gov.au/ minerals/strat_names/) is a useful guide.
The first mention of all species in the text, tables and figures should be followed by the author (authority) and date in brackets (if necessary). For new taxonomic names and taxonomic revisions please adhere to the latest edition of the International Code of Zoological or Botanical Nomenclature.
The Proceedings uses Australian spelling according to the latest edition of the Macquarie Dictionary
Authors should follow the layout of headings, tables and illustrations as presented in the Proceedings of the Royal Society of Victoria (as outline below)".
Papers should be organised as follows: 1. A brief title, capitalised and, if possible, beginning with a key word. 2. The name and address of the author(s), with numerical superscripts to distinguish addresses of multiple authors. Names of authors should begin with first name, initials and surname e.g James I. Smith. 3. A full reference to the paper, leaving space for the printer’s additions. 4. A short abstract of not more than 200 words 5. Up to 5 key words. 6. The main text. Capitalise the first word of the introductory paragraph; do not use the heading ‘Introduction’. Within the text up to three grades of headings may be used, typed as follows:
TEXT HEADINGS AND SUBHEADINGS
Headings – Centre, and use upper case lettering Sub-headings – Left-centre, and use lower case lettering Further subdivisions –use lower case lettering and start text on the same line
MANUSCRIPT ILLUSTRATIONS
Refer to manuscript illustrations in the text as “Fig. 1A, B”, “Figs 1, 2” or “Figs 1-4”, and indicate in a new paragraph in the text where the illustrations should be placed (eg. Insert Fig 1/Table 1 near here).
CITATIONS Cite references in the text as Archbold (1998), (Archbold et al. 1998) or (Archbold 1998: 2, fig. 1). Multiple citations should be arranged chronologically (Archbold 1998, 2000; Smith & Jones 2004). Where there are more than two authors for a reference, “et al.” is used, and is not italicised All references cited in the text must be listed at the end of the paper. Footnotes in the main text are not allowed.
In taxonomic works, synonymies should be of the same format as the following examples, with a dash preceding authors’ names except in the case of reference to the original description.
Eudendrium generalis Lendenberg 1885: 351, pl. 6. —Lendenberg 1887: 16. Eudendrium generale. — Hartlaub 1905: 515.—Watson 1985: 196-200, figs 40-52. non Eudendrium generale.—Watson 1982: 89, pl. 10, fig. 3. Eudendrium lendenfeldi Briggs 1922: 150.—Rosler 1978: 104, 120, pl. 20, figs 1-3.
Note that plate and figure numbers, etc. originally given in Roman numerals should be transliterated into Arabic figures; this is also the case in the main text and in the references.
7. Acknowledgements. The source of financial grants and other funding, as well as the contribution of colleagues or institutions, should be acknowledged. These should follow the main text and be as brief as possible.
8. References (according to Australian Government Publishing Service 2002, Style Manual for Authors,Editors and Printers, 6th edn, John Wiley & Sons, Milton, Queensland)
These should conform in arrangement to the examples below. Journal titles must be cited in full as they appear on the title page. CURTIS, N.P., 2001. Germination of Xanthorrhoea australis using treatments that mimic post-fire and unburnt conditions. Proceedings of the Royal Society of Victoria 113(2): 237-245. BERGSON, H., 1928. Creative Evolution. MacMillan and Co., Limited, London, xv 425 pp. ROSEN, B.R. & TURNSEK, D., 1989. Extinction patterns and biogeography of scleractinian corals across the Cretaceous/Tertiary boundary. In Proceedings of the Fifth International Symposium on Fossil Cnidaria including Archaeocyatha and Spongiomorphs, P.A. Jell & J.W. Pickett, eds, Association of Australasian Palaeontologists, Brisbane, Queensland, 355-370.
For any other type of reference, please see a recent article from the Proceedings available here.
Personal communications and unpublished data are not to be listed in the reference list but should be mentioned in full in the text (eg P. Brown pers. comm. 2002).
9. Tables and Figures. In the typescript each table with its title should be printed on a separate sheet. A separate sheet should also be used to list captions to figures in numerical order.
IMAGES
All images (photographs, tables, illustrations, graphs) must be supplied electronically • as separate files (not embedded in the text) • as colour, black & white or grayscale • in tiff, jpeg or eps format (not bmp) • numbered sequentially according to their appearance in the text (eg. SmithJI-Fig01.jpg or SmithJI-Fig01.tiff etc. • designed for one or two column width (67 mm or 140 mm), with maximum length 193 mm • at a resolution of at least 300 dpi (for photos) and 800 dpi (for line artwork) at final size • with lines thicker than 0.3 point • with composite figures labelled A, B, C, etc., (not a, b, c).
PROOFS
Authors of accepted papers should maintain their contact details with the editor; a current email address is sufficient. Authors will receive a pdf of the page proofs. This is for correcting typesetters errors only and not for altering the wording or substance of the paper. This should be returned to the editor within 72 hours. If absent, authors should arrange for a colleague to check and return proofs to the editor on their behalf. Authors will be charged for excessive alterations at this stage.
REPRINTS
The corresponding author will be emailed a pdf file of the final printed manuscript at the time of publication.
COPYRIGHT
Upon publication, copyright of the paper (including illustrations) is held by the Royal Society of Victoria. Any subsequent publication of any material shall be by written permission of the Society. Authors in Government institutions where copyright is retained by the Crown are exempt from transfer of copyright to the Society.
Additional notes
If the file size is too large for your server to send please submit a copy of the manuscript and all tables and figures on a CD-ROM to the Managing Editor, Royal Society of Victoria, 9 Victoria Street, Melbourne, Victoria, 3000.
Use International A4 bond paper, printed on one side only.
On Disc, tables, figures and a list of captions to figures in numerical order should be supplied as separate files to the main manuscript
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